Salt Lake City, Utah

Sr. Administrative Assistant

Posted on October 10th


Contribute to the efficiency of our business by providing organized, detailed and timely support to leadership team members, company initiatives and projects.

Essential Duties and Responsibilities

  • Demonstrate total commitment and loyalty to the success of the leadership team and their employees
  • Utilize To-do list or project management software
  • Manage calendars for leadership team members schedules and book meetings
  • Work closely with leadership team members in support of their projects and teams to help coordinate forward movement and task management protocols
  • Take meeting minutes and coordinate next steps and to-do’s with relevant individuals
  • Follow up and provide reminders of pending tasks concerning leadership team members and other meeting stakeholders
  • Screening email communication, responding to emails as appropriate
  • Book conferences, trade shows, and other events that may be relevant for team members
  • Coordinating travel plans for leadership team
  • Supporting bookkeeping and payroll activities as needed
  • Proofreading and editing drafts of reports, emails, and other work for the leadership team
  • Maintaining organized and accurate records, updating databases, calendars, and other files
  • Other duties as assigned

Education and Experience Requirements

  • High School Diploma or GED equivalent
  • Six years or more experience in administrative roles
  • Previous office assistance or coordination experience preferred
  • Prior experience working with senior leadership teams or individuals
  • Experience handling sensitive information with discretion and confidentiality

Knowledge, Skills, and Abilities Requirements

  • Proficiency in MS Office and/or Google Suite
  • Naturally proactive and willing to take initiative
  • Demonstrates a sense of urgency and ability to meet deadlines
  • High degree of accuracy, attention to detail, and confidentiality
  • Strong problem solving and decision-making skills
  • High level of Integrity and ability to build trust
  • Ability to work independently or as a team member
  • Ability to work with a diverse group of people
  • Effective verbal, listening, and written communication skills
  • Effective organizational, stress, and time management skills
  • General math skills

We will provide you (besides a paycheck)

  • Powered ergonomic desks
  • Fully-stocked pantry to keep your energy up
  • Catered lunches from the best local restaurants everyday
  • Casual dress work environment
  • Quarterly Profit Sharing
  • 160 hours of paid time off; 3 days of volunteer time off
  • Access to an in-office gym
  • Full health benefits (Medical/Dental/Vision), fully subsidized by PDQ.com
  • 401K Matching

At PDQ.com, we own ownership, we embrace collaboration and tear down silos, we are honest even if it's embarrassing and we are always learning and improving. If PDQ.com sounds like a place where you’d like to work, then we welcome you to apply for this exceptional and infrequent opportunity to become a part of our exclusive team of rock stars.

PDQ.com is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.